Party and Meeting Facility Guidelines (4105 NW Lake Drive)
|
|
Reservations
|
| 1. |
All contracts must be dated and signed. |
| 2. |
Deposit and room rental fee due upon signing the contract.
All checks should be made payable to Lakewood Property Owners Association (LPOA). |
| 3. |
Reservations made less than 30 days from the date of the event requires the deposit and room rental fee be made in cash, at the time the contract is signed. |
| 4. |
Reservations are not considered to be confirmed nor event booked until contract is signed and the deposit is paid. |
| 5. |
Reserving party must sign the contract and the check-in/check-out form on the date of the event and be present during the event. |
| Availability/Capacity of Clubhouse |
| 1. |
Clubhouse is available from 8:30 a.m. to 12:00 midnight – Sunday through Saturday |
| 2. |
Parties needing extra set-up time may make arrangements when booking the reservation.
However, facility cannot be accessed before 8:30 a.m. |
| 3. |
Clubhouse has a 200-person capacity – 100 on the upper banquet level and 100 in the dining room area. |
| 4. |
The deck may be accessed from the main level when renting the dining room level. |
| 5. |
During swim season and when the pool and snack bar are open, the lower level patio is not available for use. |
| Parties & Activities Involving Minors |
| 1. |
Reserving party agrees that for any activity involving minors one adult chaperone, for every five (5) minors, will be present at all times during the function. |
| 2. |
Reserving party may be held responsible for contributing to the delinquency of a minor, if any minor should partake of alcohol or controlled substance or if any attendee participates in a confrontation with law enforcement. |
| Set-up & Clean-up |
| 1. |
LPOA furnishings and / or equipment cannot be removed from the Clubhouse. |
| 2. |
Reserving party shall arrange for all deliveries and pick-ups and must be present to handle those. |
| 3. |
LPOA will not be responsible for, or store, any equipment, furniture, supplies, etc. that is delivered to or left on the premises. |
| 4. |
Reserving party is responsible for checking in with staff and signing the inspection check-in form. |
| 5. |
Reserving party is responsible for checking out with staff and for signing off on the check-out form. |
| 6. |
Reserving party shall be responsible for the following clean-up after their event: |
| |
• Wipe off all tables and chairs
• Wipe off all kitchen surfaces used
• Remove all leftover food and equipment from building
• Check restrooms for trash/debris
• Empty all trash cans, remove trash from building and deposit in trash dumpster in north parking lot
• Sweep and / or mop entire area used |
| Deposit (cleaning & damage) |
| Fully refundable if premises left clean and undamaged. If there is damage that exceeds the deposit the person signing the rental agreement will be the responsible party. |
| |
• $250.00 – LPOA Member • $500.00 – Non-member |
| Rental Fee Includes |
| |
• Set-up & take-down of tables and chairs (Reserving party will supply own linens and other materials, goods and equipment for their event) |
| LPOA Member Rental Fee |
| LPOA Member may NOT “sublease” to a non-member. LPOA Member leasing the space will be expected to be the person signing the check-in and check-out sheets. |
| |
• $50.00 per hour (1 floor) • $25.00 per hour (each additional floor) |
| Non-member Rental Fee |
| |
• $100.00 per hour (1 floor) • $50.00 per hour (each additional floor) |
| Refund Policy |
| |
• Cancellation of an event must occur at least 30 days prior to the reserved date to receive full refund. • Cancellation of an event made less than 30 days prior to the reserved date will forfeit the damage/cleaning deposit. |
|
Click here to contact Cari for more information or call 816.373.4326. |
